What needs to be documented in your board minutes?
First, it’s a good idea to have your board secretary record minutes, freeing the chair to facilitate the meeting.
Then, this is the only information that needs to be recorded in your minutes:
- Attendance
- Your quorum (ex. “membership 9/present 7”)
- Decisions made
- Action step assignments
The approved minutes become part of your corporate record. Along with your bylaws and articles of incorporation, board meeting minutes are the foundation of your policy manual.
Finally, I recommend that you include your mission statement and a current list of pending action steps at the bottom of each meeting’s agenda to help the group stay focused and moving forward.
As always, I am hoping for your every success!